Website Terms & Conditions
1. Introduction
Use of this website and the services provided via (“live-weddings.co.uk”) are conditional upon you accepting the following terms and conditions. Unless otherwise specified, your acceptance of this User Agreement shall be indicated by your use of and/or registration with live-weddings.co.uk. live-weddings.co.uk is provided by Live Weddings and its suppliers (“we”/”our”/”us”).
These terms and conditions and our Privacy Policy, (together the “User Agreement”) form our entire agreement with you in respect of non-chargeable use of live-weddings.co.uk and supersede any prior agreement or arrangement with you in respect of live-weddings.co.uk. If a company name is inserted in your registration request, then the User Agreement shall be between us and that company and accordingly unless the context otherwise requires, references to “you” and “your” in this User Agreement shall also be to that company. The purchase of [goods/services] from us is subject to our Terms and Conditions of Purchase. If there are any updates to this User Agreement or to the Terms and Conditions of Purchase, we will bring this to your attention on the home page of live-weddings.co.uk.
2. Availability of live-weddings.co.uk
We will endeavour to ensure that live-weddings.co.uk is available 24 hours per day without any interruptions. However, we reserve the right to make live-weddings.co.uk unavailable at any time or to restrict access to parts or all of live-weddings.co.uk without notice. live-weddings.co.uk is a general information service. We will endeavour not to make it misleading, but we cannot represent that the information accessible on or via live-weddings.co.uk is accurate, not-misleading, complete or up to date.
3. Use of live-weddings.co.uk
live-weddings.co.uk is designed for your personal, non-commercial use and you must not use it in any other way without our consent. Except as permitted under applicable law, you must not use, copy, translate, publish, licence or sell live-weddings.co.uk or any materials or information in live-weddings.co.uk or the structure, overall style and program code of live-weddings.co.uk without our consent. If you wish to make a request for consent, please contact info@live-weddings.co.uk.
4. Your Contributions
You agree to only use live-weddings.co.uk for lawful purposes and that any information that you provide in connection with, or which forms part of, live-weddings.co.uk will be, as far as you are aware, true and accurate and will not infringe any copyright or trade mark, or any right of privacy, publicity or personality or any other right, whether registered or unregistered, of any other nature or any person, or be obscene or libellous or blasphemous or defamatory and you agree to indemnify us against all claims, proceedings, damages, liabilities and costs, including legal costs arising out of your breach of this term. We cannot make any assurances about the information or contribution made by any other user and you should exercise caution before acting or otherwise relying upon any information you obtain via the live-weddings.co.uk.
5. Links
live-weddings.co.uk includes links to other internet sites. Without limiting what we say elsewhere, we make no representations or warranties about those sites or their content, nor that the links work. If you wish to link to live-weddings.co.uk you may only do so at https://www.live-weddings.co.uk. Details of our linking arrangements may be obtained from info@live-weddings.co.uk.
6. Data Protection
It is your responsibility to ensure that that you give us an accurate and valid e-mail address and other contact details and tell us of any changes to them, however we cannot make any assurances about any other user you may meet using the live-weddings.co.uk. We comply with all applicable Data Protection laws in the UK. For a description of how we use your personal data, please see our Privacy Policy.
7. Intellectual property
live-weddings.co.uk, its style and structure, and the materials and information on live-weddings.co.uk of live-weddings.co.uk are protected by copyright and other intellectual property rights, and may not be used by you except as expressly provided in this User Agreement. The authors of the documents in live-weddings.co.uk assert their moral rights. live-weddings.co.uk and Live Weddings are registered trade marks of Live Weddings.
8. Our Liability
Since a substantial part of live-weddings.co.uk is both free and available to all, it is a condition that your use of live-weddings.co.uk is at your own risk. We shall not be liable to you or in breach of this User Agreement for any delay or failure to perform any obligation if the delay or failure is due to a cause beyond our reasonable control including, without limitation, the blocking or restricting of information to and/or from our network.
Except as expressly provided in this User agreement, we disclaim any further representations, warranties, conditions or other terms, express or implied, by statute, collaterally or otherwise, including but not limited to implied warranties, conditions or other terms of satisfactory quality, fitness for a particular purpose or reasonable care and skill.
Save as provided below, we disclaim all and will not be liable in contract, tort (including, without limitation, negligence) or otherwise arising in connection with this User Agreement or the live-weddings.co.uk for: (i) consequential, indirect or special loss or damage; or (ii) any loss of goodwill or reputation; or (iii) any economic losses (including loss of revenues, profits, contracts, business or anticipated savings), in each case, even if we have been advised of the possibility of such loss or damage and howsoever incurred.
Our maximum liability to you in contract, tort (including, without limitation, negligence) or otherwise arising in connection with this User Agreement or the live-weddings.co.uk shall be limited to £50. Notwithstanding any other provision of this User Agreement, we will be liable to you without limit for any death or personal injury caused by our negligence and to the extent that liability arises under Part 1 or section 41 of the Consumer Protection Act 1987 and for liability arising from statements made fraudulently by us.
9. Small Print
Either of us may terminate this User Agreement at any time. You may not transfer any of your rights or delegate any of your obligations under this User Agreement without our prior written consent. If we fail to enforce any provision of this User Agreement, that failure will not preclude us from enforcing either that provision (or any similar provision) on a later occasion. Nothing in this User Agreement shall confer on any third party any benefit or the right to enforce any term of the User Agreement. This User Agreement is governed by English law and any dispute connected with this agreement is subject to the exclusive jurisdiction of the English courts. Nothing in this User Agreement affects your statutory rights as a consumer.
10. Complaints
If you believe that your intellectual property or other rights are being infringed by the live-weddings.co.uk, or if you are dissatisfied with live-weddings.co.uk or any aspect of our service, in the first instance please contact info@live-weddings.co.uk.
Booking Terms & Conditions
Live Weddings, registered correspondence address, Willoughby Hill House, Ollerton Road, Tuxford, NG22 0PB.
Any booking confirmed verbally, electronically or in writing will be a legally binding contract subject to the terms and conditions below.
1. Introduction
1.1 This booking contract is negotiated by the Agent and is made between the Client and the Artist. In this respect, the Agent is acting as an employment agency in issuing this contract and shall not be held responsible for a breach of this contract howsoever caused.
1.2 All terms used in the Entertainment Booking Form shall apply in these terms and conditions.
1.3 “Total Cost” means the combined value of the Deposit and Balance payable under the Booking Form. “Artist Fee” means the portion of the Total Cost payable to the Artist for performance, excluding administrative or travel costs.
2. Confirming the Booking
2.1 All bookings take effect immediately upon acceptance of the booking by the Client and the Artist.
2.2 Failure to sign the Contract does not invalidate the agreement.
2.3 A copy will be held by the Agent and made available upon request.
2.4 The Client and Artist have a right to cancel the booking within 48 hours of confirmation, provided the event date is more than 30 days away, without liability. Any Deposit will be refunded in full.
3. Changes to Contract
3.1 Any agreed changes must be approved by the Agent in writing.
3.2 On-the-day changes must be communicated to the Agent post-event and may result in revised fees and commission.
4. Deposits & Payments
4.1 The Deposit and Balance amounts are specified in the Booking Form.
4.2 The Deposit is payable within 5 working days of confirmation. It represents the Agent’s commission, reflecting a reasonable pre-estimate of administrative losses. It is not refundable after the 48-hour cancellation window.
4.3 The Balance is due no later than 21 days before the Event. This constitutes the Artist’s full performance fee and will be released to the Artist in line with these terms.
4.4 Where applicable, a separate Artist deposit may be required to secure specific performance arrangements. This will be clearly indicated in the Booking Form and is entirely distinct from the Agent’s Deposit/commission.
4.5 For clarity:
– The Deposit is the Agent’s commission and is not part of the Artist’s Fee.
– The Artist Fee is the full Fee payable to the Artist.
– The Artist does not receive any portion of the Deposit, unless a separate Artist deposit has been agreed and outlined.
4.6 Late payments may incur statutory interest under the Late Payment of Commercial Debts (Interest) Act 1998.
4.7 Where the Agent collects the Artist’s Balance Fee on the Artist’s behalf, such funds will be held in the Agent’s business account, but clearly separated within accounting systems. These funds will be held in trust and transferred to the Artist within 7 working days after the Event, subject to satisfactory performance and in accordance with agreed instructions.
4.8 Payments may be made by bank transfer or by credit/debit card via our secure Stripe payment gateway. Stripe’s standard processing fees may apply, and details will be provided at the time of invoicing.
5. Cancellations by the Client
5.1 The Client shall have the right to terminate this Contract only in the case of a Force Majeure Event (as defined by clause 17).
5.2 The Agent shall notify the Artist of the cancellation as soon as reasonably practicable.
5.3 Where cancelled, the Artist shall use all reasonable endeavours to secure an alternative booking for the same date.
5.4 If not due to Force Majeure, the following cancellation charges apply.
| Over 18 months before event | Loss of deposit only |
| 18-12 months before the event | Loss of deposit +25% |
| 12-6 months before event date | Loss of deposit +50% |
| 6-3 months before event date | Loss of deposit +75% |
| Under 3 months | Loss of deposit +100% |
| Within 48 hours of confirmation | Nil (If event>30 days away) |
5.5 If the Artist rebooks another gig, the above fees are reduced by the rebooking amount.
5.6 Client is responsible for ensuring the venue is suitable. Non-performance due to venue issues does not remove payment obligations.
6. Cancellation by the Artist
6.1 Permitted only in the case of Force Majeure or within the 48-hour cancellation window.
6.2 The Artist must inform the Agent promptly. If no suitable replacement is found and the cancellation was not due to Force Majeure, the Client’s Deposit will be refunded in full.
6.3 If cancellation is unjustified, the Artist may be liable to:
- Refund the Client
- Pay up to 20% of the difference between their fee and a replacement’s
- Pay an admin fee equal to the Deposit
6.4 No charge applies if a like-for-like replacement is found and approved.
6.5 Clients may reject last-minute replacements but must pay if the act goes ahead.
7. Late Payment of the Balance
7.1 The Artist reserves the right to charge interest at 3% above Bank of England base rate on late payments.
8. Dispute Resolution
8.1 Disputes must be raised in writing with the Agent within 30 days.
8.2 The Agent will mediate and gather written responses.
8.3 If unresolved, mediation must be attempted before legal action.
8.4 Clients may not withhold payment while a dispute is ongoing.
9. Changes on the Event Date
9.1 Changes should be agreed with the Agent wherever possible.
9.2 Any added fees must be disclosed to the Agent and may be subject to commission.
9.3 Changes remain subject to these terms.
10. Delayed Schedules & Overruns
10.1 If the event runs late and reduces the Artist’s set time, no fee reduction applies.
10.2 If the Artist agrees to extend the set, 10% of the Balance per 30 mins is payable on the day.
10.3 The Artist can refuse to overrun without penalty.
11. Marketing, Photography & Filming
11.1 Clients may take personal photos/videos unless the Artist objects in the Booking Form.
11.2 No commercial use without written consent.
11.3 Artists may film for promo unless the Client/venue objects.
11.4 Content must be respectful.
11.5 Artists will honour removal requests where reasonable.
12. Re-Engagement of the Artist
12.1 Client must rebook through the Agent for 18 months after this event.
12.2 Artist must not promote directly at the event.
12.3 Any private rebooking incurs equivalent commission due to the Agent.
13. Expenses
13.1 Client must cover agreed requirements such as food, travel, tech or lodging.
13.2 Receipts and an invoice must be provided within 60 days.
13.3 Client must reimburse within 28 days.
14. Sound Limiters & Volume
14.1 Volume adjustments must be respected where reasonable.
14.2 Performance quality may suffer if volume is limited below instrument levels.
14.3 Artist is not liable for non-performance due to extreme volume restrictions.
15. Artist Equipment
15.1 The Artist’s equipment may not be used by others without prior written consent.
16. Deputy Performers
16.1 Deputies must be of equivalent professional quality.
16.2 The Agent must be notified of any deputies.
16.3 Client may reject a deputy only if:
- They replace a celebrity or lead
- They lack comparable experience or skill
- The act changes significantly
17. Force Majeure
17.1 A “Force Majeure Event” occurs where a party is unable to comply with its obligations under this Contract due to circumstances beyond their control (such as war, fire, death, illness or injury certified by a qualified medical professional, epidemic, civil unrest, national emergency, changes in law, or acts of God), and which are not attributable to any failure by the Artist or Client to take reasonable preventative measures.
17.2 In the case of a Force Majeure Event, both parties’ obligations will be suspended. The Agent will support efforts to rebook the performance at a mutually convenient date, where possible.
17.3 The Client is strongly advised to obtain appropriate event insurance, including (but not limited to) cancellation cover, public liability, and protection for venue or equipment damage. This does not alter the Client’s financial obligations under this contract.
18. Third Parties, Liability & Law
18.1 This contract may be enforced by the Agent under the Contracts (Rights of Third Parties) Act 1999.
18.2 If any part of this contract is found to be unlawful or unenforceable, the remainder shall remain valid and binding.
18.3 This agreement is governed by and shall be interpreted in accordance with the laws of England and Wales.
18.4 Liability is capped at the Total Cost of the booking. No party shall be liable for any indirect or consequential losses, including (but not limited to) loss of profit, goodwill, or business opportunity, except in cases of fraud or personal injury caused by negligence.
18.5 Live Weddings is a partnership between Lucy Staley and Jessica Ridley. All contractual obligations and liabilities arising from this agreement are jointly undertaken under this partnership structure.
APPENDIX – ARTIST SERVICE GUARANTEE
The Artist agrees and guarantees the following terms of service, which form an integral part of this agreement.
Performance Quality
The Artist shall perform to the best of their ability and in a manner that accurately reflects the promotional materials supplied to the Client, including audio, video, imagery, and act description.
Client Interaction
The Artist shall act courteously and professionally towards the Client, their guests, venue staff, and all other event personnel, and will respect reasonable Client requests relating to the performance.
Equipment & Technical Responsibility
The Artist shall provide all necessary equipment for the performance, unless otherwise agreed in writing. It is the Artist’s responsibility to ensure all equipment is safe, functional, and properly maintained.
Insurance & Certification
The Artist must maintain:
Public Liability Insurance (minimum cover: £5,000,000)
PAT (Portable Appliance Testing) certification for all electrical equipment
Suitable vehicle and equipment insurance
Fee Structure
Unless explicitly stated otherwise, the Artist’s agreed fee is fully inclusive of all expenses, taxes, and entitlements (e.g. travel, subsistence, holiday pay, VAT, National Insurance, payments to band members, etc.).
Substance Use & Conduct
The Artist shall:
Not consume excessive alcohol at the venue or while in view of the Client and their guests
Not use any illegal substances under any circumstances
Not smoke or park in restricted areas
Avoid any behaviour considered anti-social, unlawful, or damaging to their own, the Agent’s, or the Client’s reputation
Exclusivity & Conflicts
The Artist confirms they are not under any other contractual obligation that would prevent them from fulfilling this engagement.
Dress Code
The Artist agrees to dress appropriately for the event unless alternative attire is part of their act or agreed by the Client in advance.
Client Rebooking & Promotion
The Artist shall not distribute personal contact details or promotional material at the event. All booking enquiries resulting from the performance must be referred to the Agent in accordance with the re-engagement clause.
Self-Employment
The Artist is self-employed and responsible for their own accounting, tax, and statutory obligations. Nothing in this contract shall be construed as creating an employer–employee relationship between the Artist and the Agent.